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Cash leaks through small gaps: a failed card retry nobody noticed, an invoice that went overdue while its owner was on leave, a dispute whose response deadline passed quietly. Hive watches your billing and accounting tools, raises those moments as signals with the evidence attached, and prepares the chase. A person approves it before anything goes out.

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The problems Hive solves

  • Overdue invoices go unchased because nobody owns the list every morning.
  • Failed payments in Stripe retry silently until the subscription lapses.
  • Disputes sit waiting for a response while the evidence deadline approaches.
  • Reminders are inconsistent: the tone, timing and follow-up depend on who happens to send them.
  • Leadership has no single view of cash at risk across tools.

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What Hive catches

Each signal shows the amount at risk, the customer, the invoice and a link back to the source record. Hive raises a signal only when the evidence holds up. A single spike in a metric doesn’t fire, and repeat detections update the existing signal instead of creating a new one.
The Stripe and Xero invoice-collection detectors are switched on per workspace. When a Xero invoice detector is first switched on, it opens one item per invoice that is currently authorised and unpaid, so expect a burst at the start. Ask support to switch them on.

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Approve the chase, don’t write it

When a signal needs action, choose Act on this. Hive prepares a plan: for example, a reminder email in your tone, addressed to the contact on the invoice. The review panel shows:
  • What happens next: the exact steps, and which ones wait for you.
  • Proposed message: the email that will be sent.
  • Risk and evidence: why Hive is asking first, the predicted blast radius, and what happens if you do nothing.
Choose Approve & run now, Decide later or Do not run. Refunds are the highest-risk tier (B4). They always ask first, and they route to an Admin or Owner to approve. See Review and approve.

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Automate the routine chase

The Fee Reminder template runs every morning at 06:00: Each outgoing email passes the approval gate, so you can start with every reminder waiting for review, and loosen that only as trust builds. You can also add a Condition step to skip clients on hold, or a Wait step to space out follow-ups. See Workflow templates and Workflow steps.

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Ask Hive about cash

Ask questions across your connected tools and get answers with citations:
  • Which invoices over £5,000 are more than 30 days overdue in Xero?
  • Show me this month’s failed Stripe payments and which customers they belong to.
  • Summarise our profit and loss for last quarter and flag anything unusual.
  • Which clients have I chased twice without a reply?
Hive reads live data where your connector supports it and says so when it couldn’t check a live source. See Ask Hive.

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Guardrails finance teams care about

  • Spend caps. Set a per-action cap and a daily cap on money actions in Policy & autonomy. The defaults are £5,000 per action and £25,000 per day.
  • Role limits. Operators can approve lower-risk actions. Refunds and other B4 actions route to Admins and Owners.
  • Kill switch. Halts every autonomous action and approval, company-wide, instantly.
  • Audit log. Every action records who approved it, the evidence, and before-and-after state. Reversible actions can be undone.
Read Safety and control for the full model.

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Connectors for finance

Finance and payments integrations

Stripe, Xero, QuickBooks, FreeAgent, Sage and more: what each reads and writes.

Email and calendar

Gmail and Outlook, for sending chases and tracking replies.

Accounting and client services

For accountancy firms chasing fees across many clients.

Triage signals

Act on, snooze or dismiss a signal.

See your overdue invoices in Hive

Connect Xero or Stripe read-only and see what needs chasing. The 14-day trial needs no card.