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The workflow assistant drafts workflows from a description and proposes changes to the one you have open. It never changes a workflow on its own: a new draft does not run until you deploy it, and a change to an existing workflow waits for you to apply it.

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Draft a workflow from a description

On the + Describe tab, write what should happen — the trigger, the steps, the apps involved — or pick a starter brief, then select Generate workflow. Hive creates a new private draft and opens it in the Builder. The draft records where it came from: a built-in template or the model, and which model.
Name the trigger and the apps. “Every weekday at 9, find overdue Xero invoices and draft a polite reminder in Outlook for each” gives the assistant far more to work with than “chase invoices”.

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Open the chat

In the builder, select the chat button beside the canvas. On a new, empty workflow it reads Create a new workflow; on an existing one, Change this workflow. The chat shows the model the assistant uses, or No AI model configured. Only members who can edit the workflow can ask it to change it.

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Change a workflow

Describe what should be different. When the assistant proposes a change, the reply shows a Proposed change: a summary (up to 500 characters) and a preview of the steps it adds, removes or edits.
  • Apply proposed change saves your pending edits, then applies the proposal. If the workflow changed after the proposal was made, Hive reports the conflict instead of overwriting the newer version.
  • Dismiss leaves the workflow as it is.
A reply without a proposal answers your question and changes nothing.

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What the assistant checks

Every draft and proposal is checked the same way a deploy is: the steps must be valid, allowed for your role and runnable in your workspace. When a draft fails that check the assistant gets one more attempt; if that fails too, nothing is created or changed and the chat says why. When the assistant drafts a loop that could exceed the 500-step run budget, it lowers the loop’s Max iterations to fit and says so, for example “Capped the loop at 166 items so a run stays within Hive’s step limit.” A workflow you build by hand is refused instead. The assistant never adds a Saved agent step; add that yourself.

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Conversations

Each workflow keeps its Original conversation. New conversation starts another, created when you send its first message. Chat history lists earlier ones (up to 50 per workflow).

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Attach files

Select Add files to send files with a message: Reading attachments needs a configured AI model.

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Preferences

Chat preferences opens Workflow Chat Preferences: list your Preferred Tools per category and add Custom Instructions (up to 2,000 characters) about behaviour, style and tone. Only your own messages use your preferences.

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Without an AI model

If no AI model is configured for your workspace, the assistant can only start a draft from a built-in template whose starter brief you send unchanged (case and spacing do not matter). Its reply reads “I prepared the … template as a proposed change.” Anything else is refused.

Build a workflow

Other ways to start, and editing the canvas.

Templates

The built-in starting points.

Models

How your workspace chooses AI models.

Test and deploy

Check the draft before it goes live.